8 Free Online Storage Solutions for Meeting and Event Planners

I am going to make a huge statement.

If you are a meeting or event planner and do not have a backup of your important planning documents, you are an idiot. All meeting and event planners should have some type of cloud storage.

It is mission critical that you have online, offsite storage of your documents, images and other files to prevent a disaster that will not only ruin your career, it will ruin the event, meeting, conference or incentive for the attendees, the sponsors, the stake holders and the people that are working the event. Your stupidity will crush a lot of people. Don’t be that person.

If you are smart and have the proper back-up, a computer crash is nothing more than an inconvenience, something to swear about, kick your computer, click a few buttons and move on. It is not the career ending nightmare that it could be.

One of the reasons that many planners do not have a good online backup plan is the cost. Either they cannot afford it, they are cheap or the company they work for is cheap. There are plenty of reasons why money might be an obstacle and some are valid (you are broke) and some are foolish (you are a tightwad).

I did some digging and here are 8 online cloud storage services that offer free options. They are all over the board on how much storage they offer. Some have just a little and some have a massive amount but they all offer at least 1GB of storage.

What do I Use

I actually use a couple of the solutions on this list. I have a paid subscription to SugarSync. In my opinion, it is the best on the list. The reason SugarSync is above the others in my opinion is something called the “Magic BriefCase” (MBC). The MBC is a file folder that holds any documents that I want stored in the cloud and they are synced across multiple devices.

I put my important meeting and event documents in this folder and they are automatically shared and kept up to date on my laptop, in the cloud, on my desktop computer and my iPad. My information is in FIVE places. In addition, there is an iPhone App in case I need something in a pinch. That is crazy efficient.

I also use DropBox, you can see my review here from a long time ago. I have the free option for DropBox and use it to store all of my web design files. Beyond being a virtual closet, DropBox makes it easy to share large files so I am able to send big graphic design files to my clients with just a couple of clicks.

YouSendIt is another on the list that I like and use often. Got big file to send? Go to YouSendIt, upload the file and the recipient gets an email with a download link. Super simple and great for sending files that are giant. The sending is free up to 50MB and then you move to a paid plan. I did not know they offered online storage as well. That makes it a bonus.

One of the surprises on the list is Windows SkyDrive. The Redmond crew is offering 25 (not a misprint) GB of FREE storage. That blows the crap out of everyone else on this list. No one else even comes close. I know that many people have problems with Microsoft but they do make good products and they are really trying. Give it a shot, I am planning on it. Really… 25GB of storage……that is a small hard drive’s worth of files.

Here are 8 online storage sites that offer free storage


2GB Free

DropBox for Meeting and Event Planners
The free Dropbox account comes with 2GB of space that you can use for as long as you like and if you need more, they have Pro plans up to 100GB. One of the cool things is that beyond storage and file sharing, DropBox also syncs files so you are always up to date.

Windows Sky Drive

25 GB Free

Meeting and Event Planners Skydrive
Microsoft is offering a HUGE amount of storage for FREE and because it is Microsoft, if you are using a Windows machine, it will be easy to use.


2GB Free

Syncplicity for Meeting and Event Planners Storage
Sync and back-up across multiple devices, pretty handy and pretty much the same thing they all do.


1GB Free

Online Storage Meetings and Events YouSendIt

1GB of storage and an easy way to send large files. My advice? If you have large files that you send often, put them in YouSendIt and they will be stored and ready to send at a moments notice.


5GB Free

Storage for Meeting Planners

Box.com offers 5GB of storage and syncing. Again, nothing special but it is a quality service that does what it does well.


1 GB Free

Meeting and Event Planners Online Storage ZumoDrive
Share and backup across all of your devices. The free plan only offers 1GB of storage but hey, if you use up the 25GB Microsoft is offering, you can open an account here.


5GB Free

Meeting and Event iDrive

Get 5 GB of storage…. whooo hooo.


5GB Free

Meeting Planners SugarSync Backup

I love the Magic Briefcase and this service. So much so, I have a paid account.


5GB Free

eSnips Meeting Conference Planning
5GB of free space and social sharing (whatever that means). They put the word social in it so that must mean it is cool.


All of these products work well, the best choice is the one that works for you and the amount of storage you need. There are also paid services that do not offer a free option like Carbonite. Try them out and pick the one that you are most comfortable with. I am going to give SkyDrive a try this week. 25 GB is a ton of storage for free and because it is Microsoft, there is a certain sense of security.

Image: bryanpearson

Keith Johnston

Keith Johnston

Keith is the Managing Partner of i3 Events but is most widely known as the outspoken publisher of the event industry blog PlannerWire. In addition to co-hosting the Bullet List and Event Tech Pull Up Podcasts, he has been featured in Plan Your Meetings, Associations Now, Convene, Event Solutions, and has appeared on the cover of Midwest Meetings Magazine.

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